Is It Time to Hire a Virtual Assistant?

Peyton Taylor
Feb 25
2 min read

Key Considerations Before Hiring a Virtual Assistant

employer or executive on a call with a virtual assistant learning about how they can add value to their business

Hiring a Virtual Assistant (VA) can be a game-changer for business owners and executives, but knowing when and how to bring one on board is crucial. Before making the leap, consider these key factors to ensure a smooth and effective transition.

Key Considerations for Hiring a Virtual Assistant

✅ Are admin tasks taking up too much of your time?

✅ Are small but essential tasks slowing you down?

✅ Could a VA help free up time for higher-priority work?

Many businesses start with 5-10 hours per week and scale as needed. The key is identifying your ideal workflow and understanding what tasks to delegate.

How to Prepare for a VA

Before bringing on a VA, consider these factors...

Define expectations – Clearly outline roles, tasks, deadlines, and reporting structures.
Data security – Set access levels, use password managers, and establish privacy controls.
Reliable communication – Determine response times, preferred platforms, and working hours.
Delegation strategy – Start with simple tasks and gradually assign more responsibility.
Decision-making threshold – Decide when they should act independently versus seeking your approval.

VA-Readiness Checklist

✔ Do you have repeatable or time-consuming tasks a VA could handle?

✔ Can you clearly define the scope of work and success metrics?

✔ Have you identified whether you need admin support, marketing, or operations help? ✔ Do you know how many hours per week you realistically need assistance?

✔ Are you comfortable with delegating and trusting someone else with tasks?

✔ Do you have documented processes or can provide clear guidance?

✔ Have you considered which tools & platforms your VA will need access to?

✔ Do you have a budget for hiring a VA?

✔ Do you have a preference for where the VA is based out of?

✔ Have you looked into VA services that provide clear pricing and flexible packaging?

If you checked most of these boxes, you’re ready to hire a VA! 🎉

Download the FREE full guide below as a resource, or share with a friend!

Still Not Sure? Let’s Chat!

We want to be a resource for your decisions surrounding whether or not to hire a Virtual Assistant. If you’re unsure about taking the leap, reach out to us!